Close this search box.

Why You Need a Proofreader!


Table of Contents


A proofreader can help you land a job, improve your chances of publication, make you a better writer, and project a professional image. A proofreader can save you time and money.

Do any of these statements sound familiar? You’ve just sent out an email or cover letter and realized it has a typo. Or maybe it’s not even a typo—maybe there’s something just not quite right about the way you said something. Maybe there’s a simple grammar error that is totally ruining your chance at getting published.

As much as we’d like to think that our writing is perfect, the truth is that all writers make mistakes. And if we’re not careful, these mistakes can cost us jobs, promotions, clients… even our reputation!

A proofreader can help eliminate these problems before they become issues. A good proofreader will catch issues with spelling and grammar as well as inconsistencies in tone or voice across documents—even before they go out for publication. They’ll also point out areas where language could be improved upon so that your writing is as effective as possible in its intended context (whether that’s business communication or fiction).

The Benefits and Reasons to Hire a Proofreader

Most People are Bad (We Mean Really Bad) at Proofreading Their Own Work

According to psychologist Tom Stafford of the University of Sheffield in the UK, who studies typos, it is not because we are stupid or careless that we often miss these small errors, but rather this is a smart thing our brains do—a function of the human brain’s efficiency.

“When you’re writing, you’re trying to convey meaning. It’s a very high level task,” he said.

Hypothetically, the brain compartmentalizes high-level tasks (like reading) into simpler, more basic processes (like identifying words and sentences) so it can better focus on more complicated processes (like combining those words into advanced ideas).

We don’t catch every detail, we’re not like computers or NSA databases,” said Stafford. “Rather, we take in sensory information and combine it with what we expect, and we extract meaning.” 

When we read a text, we form mental images of the words on the page. This requires less brainpower than making predictions based on our expectations of what comes next. When we proofread our own work, we know what we intend to say and so can more easily overlook holes in our writing.

A Proofreader Will Save You Time

As defined above, we’re not particularly good at proofreading our own work, we usually have to read through our writing over and over again until we catch as many errors as possible.

The problem with this is that it takes a lot of time and effort to read a document multiple times, especially if it’s long. So instead of spending hours re-reading their own work, it would be more efficient for writers to hire someone else to do the proofreading for them.

Proofreaders can also help writers find mistakes they might not have noticed. For example, they might find words that are spelled incorrectly or missing words in sentences.

document that communicates as intended or huge misunderstanding. It can also be the difference between acceptance (passing) and rejection (failure).

A Proofreader Can Save You Money

Mistakes can be costly. Let’s pretend you’re the owner of a restaurant or fast food outlet, and it’s time to change the menu. For the new build your own pizza special, you indicated that customers can choose “up to sex toppings.” Well, that sounds delicious—except it doesn’t.

In the above example, we have a typo that could easily have been caught by a good proofreader. Instead of saying “up to six toppings,” it says “up to sex toppings.” That would make any customer think twice about ordering from this establishment!

Don’t have to pay for your new menus twice!

But what if we were talking about something more serious? What if we were talking about something with huge consequences for someone else? Something like a job application? Don’t let typos cost you your dream job.

You Can't Simply Rely on Spell-check

Due Knot just use spell check on what you rote. For example, spell-check would have failed to detect that I’d mis-used “due” and “knot” or the word “sex” in our pizza example above — although it did flag the word “rote.” (For the record, my spell-check was corrected by Microsoft Word.) And as for that email to your boss, we can only imagine what Yoda might have claimed you meant by “due yew no what I mean?”

Clearly Communicate your Message

You want readers whether they’re business prospects, potential new clients, your boss or your lecturers\teachers to focus on your message\work, not your mistakes.

As writers, we want to be clear. Verbal stumbling blocks, like misplaced punctuation, poor word choice, and spelling errors, distract readers’ attention from our message.

A professional proofreader will ensure that your message comes across clearly to ensure your audience understands you well.

Save you From embarrassment

Simply see the pizza menu example above – don’t write ‘sex’ when you mean ‘six’ or ‘bowel’ when you mean ‘bowl’.

We can save you from such pitfalls!

To Conclude

Your work is important, and we want to help you be sure it’s ready for your intended audience—free of errors and embarrassing mistakes.

Not only do we provide copyediting and proofreading; we also offer valuable feedback on your project’s organisation and structure. We can help you make sure that your ideas are presented in a way that’s easy to read, understand, and follow.

Our writers are experts at English language usage, grammar rules and conventions, punctuation marks (including apostrophes!), spelling rules for words with multiple meanings or pronunciations (such as “their” vs “there”), plus many other nuances of written language—so we’ll catch those embarrassing mistakes before they embarrass you!

Share this post with your friends

We use cookies to give you the best online experience. By agreeing you accept the use of cookies in accordance with our cookie policy.

Privacy Settings saved!
Privacy Settings

When you visit any web site, it may store or retrieve information on your browser, mostly in the form of cookies. Control your personal Cookie Services here.

These cookies are necessary for the website to function and cannot be switched off in our systems.

In order to use this website we use the following technically required cookies
  • wordpress_test_cookie
  • wordpress_logged_in_
  • wordpress_sec

Decline all Services
Accept all Services